What changes in IMS-Audit Cloud

From the afternoon of 14 Sept until the morning of 15 Sept browsers reported “Your connection is not private” and login was not possible. The certificate has been renewed and renewal now runs fully automatically with early warning. Data was not affected at any time.

If the connection to the translation service dropped during automatic translation, the page had to be reloaded. Now only a notice appears, the page stays usable and the translation is retried on the next open.

The responsible supplier works on the complaint in the portal: steps D1 to D7, actions, 5-Why analysis, documents and submission. Header data, costs, D8 and closure stay internal. Enabled per company on request.

In the settings the administrator defines which steps the supplier may edit, as a company default or overridden per site.

After submission the report is read-only for the supplier; internally the badge “From portal” and a notification appear. The report can be returned for rework with a reason.

Portal users of all companies sign in at a dedicated address titled “Supplier portal”. Welcome and password emails to portal users link there.

The field is now named as in actions and is available when creating a complaint: the responsible person works, the tracker monitors.

A number already in use is rejected with a notice when creating, duplicating or renaming an audit, even for simultaneous entries.

A Microsoft account is no longer matched automatically by email address but linked once in the profile. Already linked accounts and Google accounts are not affected.

The second step is requested after signing in with a Microsoft or Google account just as after password sign-in.

Every open session checks every five minutes: deactivated users are signed out, changed roles and permissions apply immediately.

Setting up the authenticator app and the one-time email code are now strictly bound to the respective sign-in step. Re-enrolling the app is only possible via a reset by the administrator.

Document control, equipment certificates and action and question documents are now included. The backup was updated and verified immediately.

Larger files were rejected before reaching the promised 50 MB. Both operational limits are now set correctly.

When replacing a file, the new one is fully validated first and only then swapped in. On any error the existing file stays untouched.

The three tabs are shown to company administrators only; saving is additionally blocked on the server.

Dragging appointments in the schedule, process matrix, company profile, audit and 8D detail pages, overview prints, file upload and auditor competence now check read permission, edit permission and site scope.

A click on “ISO 9001” or “IATF / VDA” immediately deleted all ratings of all risk analyses. Now the number of affected ratings is shown and confirmation is required.

A reminder stage counts as due from its key date and is caught up for up to seven days. After requalification the application reminds again.

Saving an outdated version shows a notice to reload the review instead of overwriting the other editor.

When merging a duplicate, chapter responsibility in the QM manual and QM roles were lost. Both are now transferred.

The limit for postponing due dates now counts only from a date deliberately set by the auditor. An action closed in the meantime can no longer be changed from a portal dialog that is still open.

After a change of PIN or link password every visitor has to enter the new one; previously granted access no longer persists.

When deleting a complaint, a person or an action, associated files remained on the server. They are now removed after successful deletion.

Schedule assignments are saved in one step, deleted reminder stages no longer return, a failed deletion in Outlook is retried, email links follow a changed company subdomain immediately, a failed demo reset leaves no half-initialised environment behind.

Permissions for responsible persons apply as company default, per site or per finding type. Start date and title can now be released; text fields can be hidden. For postponements there is a mandatory reason and a limit in days from the auditor’s date.

The user interface and PDF reports are now also available in Simplified Chinese.

The Excel import of legacy inventories saves all valid rows together instead of one by one; large lists run noticeably faster.

The result column is summed in the database instead of from all answers in memory. Also applies to the report, Excel export and management review.

All stages now carry the email template marked as footer and arrive in the language of the respective recipient.

An action reported as done by the responsible person still appeared red after its planned end. Overdue now means only open or in progress, everywhere.

Documents, action images and question documents are removed with the audit and no longer occupy storage.

Newer texts that still appeared in German in English, French, Spanish, Italian, Polish and Czech are translated.

Column dragging stalled after a double-click on a column border, some styles were missing in the portal, and the header bar reported an error without a person photo. All three are fixed.

Question catalog export, audit planning as Excel and PDF and the process risk assessment now require the same read permissions as their pages.

Two switches in the settings, off by default. If the responsible person moves the date, the tracker is notified and the change is recorded in the history.

Open actions as CSV with Jira field names so the Jira import maps them automatically. The button sits next to the Excel export.

A plus button next to the field opens the master data dialog; the new entry is selected immediately afterwards.

Evidence is attached directly to the question via drag and drop, dialog or context menu. Actions created from the question show the documents as links.

Questions of the same catalog can be linked and appear as chips jumping to the target question. Create via context menu and a click on the target question.

A proven schedule is saved as a template and loaded into new audits, including days, times, processes and people.

Users without a password so far receive a welcome email with sign-in address and initial password.

Shows only audits whose auditor team includes the signed-in person.

Consistent, larger icons per module; default colours blue for actions and light green for tasks, adjustable per company as before.

The blocks for opening, break, evaluation, closing and tools are clear chips with icons in three groups.

The action column is pinned to the right and no longer scrolls out of view with many columns.

The tab now reads “page name – IMS-Audit Cloud”.

The dragged border now follows the mouse, and the drag handles no longer disappear after showing or hiding columns.

Users are asked to acknowledge a document and confirm with “Read and understood”, recorded with a timestamp. A new revision automatically requests confirmation again.

Daily reminders and the daily report arrive at the configured time in German local time instead of UTC.

All views and reports now calculate the same way, including the knock-out rule and open questions.

Question catalog and schedule now run fully in read-only mode for readers.

Columns marked with an asterisk are now mapped automatically.

The number is derived from the highest existing one; complaint numbers are additionally secured as unique.

Conflicts now appear as a clear message in the dialog.

Creation date, function labels and number formats now follow the selected report language.

After setting up the authenticator app, site assignment and module settings were temporarily missing. All sign-in paths now behave the same.