IMS-Audit
Cloud feature

Test equipment management: calibrations under control, due dates never missed

Audits rarely fail because of the process – but they regularly fail because of a caliper whose calibration has expired. Test equipment management keeps every measuring instrument in one place with its calibration interval, due date and owner, reminds you before anything falls overdue, and records every event in an unchangeable life history – the evidence trail ISO 9001 clause 7.1.5 asks for. Because the module sits in the same system as your audits, a failed calibration becomes a corrective action with a single click.

In detail

What Test equipment management offers

Every instrument in one list – quick filters for due soon, overdue, blocked, on loan and withdrawn
Master data to ISO 9001 7.1.5: category, manufacturer, type, serial number, measuring range, resolution, permissible error, reference standard, location and owner
Record a calibration as passed, passed with limitations or failed – the next due date is carried forward automatically from the date and interval
A failed calibration blocks the instrument immediately and, if you wish, raises a corrective action straight away with the deviation text prefilled
Certificates, photos and manuals on the instrument: by drag & drop or the tablet camera, with preview in the browser
Unchangeable life history: calibrations, maintenance, repairs, damage, relocations, loans, blocking and withdrawal
Timeline as a second view: bars from the last calibration to the due date – green valid, amber warning period, red overdue, with a today marker
Reminder emails during the warning period and on the due date – if nothing happens, the system escalates to the company administrators
Due dates in the calendar, tiles on the dashboard, a counter in the sidebar – and optional automatic blocking of overdue equipment
Loan and return, send for calibration, withdraw instead of delete – records stay intact for audit purposes
Print-outs for the auditor: equipment record sheet with life history, equipment list and due-date list – report language selectable per print
QR labels for A4 sheets or a label printer: point a phone camera at the instrument and its mobile equipment card opens
Excel import for existing inventories with a validation step before the data is taken over – and Excel export of the filtered list
In everyday audit work

How it works in practice

Two weeks before the calibration interval expires, the owner receives a reminder – not the quality manager, but the person who looks after the instrument. When it comes back from the external calibration laboratory, the certificate is filed on the instrument itself and the next due date is set automatically. If a calibration fails, the system blocks the instrument and the corrective action is one click away. And when the auditor asks for the evidence in the measuring room, a phone camera on the QR label is enough – or the record sheet with the complete life history as a PDF.

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Get to know IMS-Audit Cloud

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