IMS-Audit
Cloud feature

Document control: controlled documents per ISO 9001

Quality manual, procedures and work instructions, forms, external documents: with document control, IMS-Audit Cloud manages your quality-relevant documents per ISO 9001 clause 7.5 – with a deliberately lean approval workflow instead of an overloaded DMS. Every rework is created as a new revision in parallel to the still-valid version, and every status change is logged without gaps. And because the documents live in the same system as your audits, auditors see the referenced documents right in the audit.

In detail

What Document Control offers

Control your manual, procedures, work instructions, forms, and external documents centrally
Clear workflow: Draft → Approved → Archived – rejection only with a comment
Rework as a new revision in parallel to the valid version – no document is ever “gone because it is being edited”
Complete revision history: every status change with person and timestamp
Optional four-eyes principle: author and approver must be different people
Review dates per document with automatic reminder email – confirm “Reviewed, no change” in one click
Dedicated permissions: read-only users see the approved versions exclusively
Assignment to client, process, and standard – file preview right in the browser
Referenced documents right in the audit: approved documents matching the audit's process and standard
Print “document list with approval status” – the classic evidence for your auditor as a PDF
Field-level change history of document master data, with mandatory justification if desired
In everyday audit work

How it works in practice

The quality manager reworks a procedure: the new revision is created as a draft while the valid version stays in force unchanged. After approval – with the four-eyes principle if desired – the previous version moves immutably into the revision archive. The system monitors the annual review interval on its own and reminds by email. And when the auditor wants to see the applicable instructions during the audit, they are right there in the audit master data – exclusively in the approved version.

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