IMS-Audit
Cloud feature

Quality manual: the living manual, controlled chapter by chapter

A quality manual describes how your organisation runs its management system – from the quality policy through processes and responsibilities to audits and improvement. For employees, new colleagues and the certification auditor it is often the starting point; ISO 13485 and IATF 16949 explicitly require one. In IMS-Audit Cloud you write the manual directly in the program and maintain it chapter by chapter: if only the quality policy changes, only that one chapter goes through approval. The approved version is always the binding one, the revision index maintains itself – and with the read link the whole workforce can read along, without a user account.

In detail

What Quality Manual offers

Write the manual directly in the program – with formatting, tables, lists and images, structured into chapters and sub-chapters
Chapter tree with automatic numbering: move chapters and the numbers follow; search covers titles and content
Each chapter with its own revision and its own approval: draft → approval → valid, rejection with a reason, four-eyes principle if desired
Rework as a new revision in parallel to the valid version – readers see approved content exclusively
Change note mandatory from revision 2; the history of each chapter shows every revision with author, approver and date
A revision index that maintains itself: valid revision, approval date, approver and change note for every chapter
Review interval per chapter with a reminder to the person responsible – if the content is still current, “Reviewed, no change” is enough
To get started: a chapter structure following ISO 9001 that takes your company name, sites, processes and QM roles from your master data
Link referenced documents from document control to each chapter – the valid revision is always the one that opens
Hide chapters instead of deleting them – they can be reactivated at any time with all revisions
Complete printout as a PDF: cover page with logo, table of contents with page numbers, approval notes and revision index
Read link for the whole workforce: the approved version without a user account and without a licence, readable on a phone too, optionally password-protected – a new link invalidates the old one immediately
Permissions as in document control: read, edit and approve kept separate; only administrators can enable the read link
In everyday audit work

How it works in practice

The quality manager adds new sustainability goals to the quality policy: editing creates revision 2 as a draft, while revision 1 remains valid. Top management approves it, and the change note appears in the revision index automatically. Nothing needs to be redistributed – the workforce reads the manual via the read link on the intranet and sees the new version straight away. And when the certification auditor wants to see the manual, it goes out as a PDF with table of contents and revision index.

More features

Related features

Document Control

Controlled documents per ISO 9001: approval workflow, revisions, review dates – linked directly to your audits.

Learn more →

Management Review

The review per ISO 9001 clause 9.3 largely prepares itself from your real data.

Learn more →

Roles & Permissions

Predefined roles, granular permissions, multi-site support per plant.

Learn more →

Get to know IMS-Audit Cloud

All modules included, no setup fee. Bring us your questions in a personal meeting – or request a quote right away.

Request a quoteSchedule a meeting